Safety Protocols 

Meetings and Questions

Epidimiologist Call Summary and Recording (March 23, 2020) 

Sample Screening Questions Before Inspections - Developed for 911 dispatchers that could be asked in advance of an inspection.

County Health Officer Questions (March 19, 2020)  Questions for the County Health Officer on operations during the Shelter-in-Place order. Developed during the March 18th call. Answers will be added to this document as they come in.

 

Resources

CDC Resources for Businesses and Employers - Interim guidelines and information on keeping workers safe.

Guidance for Preparing Workplaces for Covid-19 (March 2020) OSHA guide to keeping workers at different risk levels safe.

Health and Safety Tips for Hotel Industry - Contains some useful information on protocols, disinfectants and resources.

SMC Video on Safety Protocols - Fire Battalion Chief Jeff Thorne offers an internal staff brief on COVID-19 and PPE.

 

Communications to Developers/Construction Sites

Form for Business to Complete - Certifies they are following all Health Officer directives. PDF with fillable fields.

Hillsborough Letters to Construction Sites on Safety Protocols English | Spanish | Chinese (Traditional) | Chinese (Simple)

Millbrae Current Building Inspection Guidelines - Includes definitions and examples of essential and non-essential inspections.

 

Legislation and Executive Orders

San Mateo County Updated Shelter-in-Place Order (March 31, 2020) Extends order through May 3rd and adds clarifying language.

Executive Order N-37-20 (March 27, 2020) State of California eviction moratorium through May 31st. 

Executive Order N-33-20 (March 19, 2020)  State of California shelter in place order. 

Executive Order N-29-20 (March 17, 2020)  Includes additional relaxation for the Brown Act.

Executive Order N-28-20 (March 16, 2020)  Includes authoirity for a moratorium on evictions.

San Mateo County Shelter-in-Place Order (March 16, 2020)  Includes exemptions listed in Section 10.

  

Call Notes

04/02/20 Building Inspector Call Summary Discussed updates on what cities are doing, the new order and virtual inspections.

03/30/20 Call Summary Discussed updates to practices, additional resources that could be helpful and deadlines.

03/27/20 Epidemiologist Call Summary Discussed what we know about the virus and safety concerns for inspectors.

03/26/20 Building Inspector Call Summary Discussed what cities are doing, virtual inspections and Blitzz video tool.

03/23/20 Call Summary Discussed questions for Health Officer, inspections and questions for upcoming epidemiologist call.

03/18/20 Call Summary Discussed survey, possible Phase 1 and 2, and questions for the County Health Officer.

03/17/20 Call Summary Discussed initial response, inspection and hearing changes, and surveying each jurisdiction.

 

Survey of City Plans

City Websites for Updates - Where to go to learn more about policies of each jurisdiction.

New Building Department Status Table (March 30, 2020) Please update your jurisdiction's practices here.

Original Survey Summary Table (March 17, 2020) Table of what jurisdictions are currently doing.

Survey Template (March 17, 2020) Brief survey for jurisdictions to share current building and planning response to Shelter-in-Place declaration.

 

Jurisdiction Continuity of Operations Plan (COOP) Memos 

Foster COOP Memo (March 17, 2020)

San Mateo County COOP Memo (March 16, 2020)

 

Eviction Moratoriums

Generic Staff Report Template for moratorium on evictions and income loss due to COVID-19.

City of San Diego Comprehensive Actions to Address Economic and Social Impacts from the Coronavirus.

City of Sacramento Temporary Moratorium on Evicting Tenants and Declaring an Emergency Measure.

City of San Jose Moratorium on Evictions and Income Loss Due to COVID-19 – Memo, presentation, ordinance, resolution, etc.

California Moratorium Tracker On-going tracking of eviction moratoriums across the state updated by Tenants Together.

  

Electronic Resources

Virtual Inspections and Meetings

Blitzz - Web-based video tool used by the County of San Mateo for inspections that works on any device a SMS text can be recieved on. Does not require sharing phone number and includes tools like circling/pointing at screen shots or photos during calls.

Cisco Webex - Some building inspection departments are using this for virtual inspections, and could also be used for meetings of 100-200 people.

San Bernardino Virtual Inspection Tool - being used by San Mateo City.

GoToMeeting - Menlo Park using for Planning Commisssion meeting along with closed chambers, email/voicemail for public comment before meeting that is read aloud by clerk during meeting. Could be used for virtual inspections.

Speak Up San Mateo - San Mateo City created discussion board on their website to be used for public meetings. Comments are submitted and read aloud by clerk during meeting.

Zoom - Used by multiple jurisdictions (Atherton, East Palo Alto, Hillsborough, Redwood City, San Carlos) for commission and council meetings and could be used for virtual inspections.

 

Project and Team Management Software

Bluebeam Revu - contractors using to keep teams on same page through design, construction and completion.

GreenVue - Brisbane using for building permits and project planning.

Plan Grid - San Mateo City using for large multi-family and affordable housing developments to track as-builts with plans and make it easier to monitor.

TRAKIt for the Public Sector - multiple jurisdictions (Atherton, Belmont, Redwood City, San Bruno) are using to manage projects.

 

Public Participation 

coUrbanize - Company out of Boston that specializes in online community engagement tools for planners, municipaliaties and real estate developers.

 

E-Printing Services for Meeting Notices

Coming soon...